InnovaCity

1. The Contest

1.1 In the course of the project, workshops will be held in three local hubs. During two days participants will attend lectures and participate at a contest acting in teams and developing solutions to current urban mobility challenges [“the Contest”].

1.2 The Contest is organized by TUM acting through the Chair of Software and Systems Engineering and the CDTM and its project partners in the course of the project InnovaCity (hereinafter referred to as “InnovaCity” or the “Organizer”) and funded by EIT Urban Mobility as a so called Early Bird Project.

1.3 The Contest takes part in the framework of the EIT Urban Mobility. Aim of this Contest is to develop innovative solutions in the urban mobility context. Participants will be selected into different multidisciplinary teams to deal with current challenges regarding urban mobility.

1.4 The Contest takes place in three different local hubs, namely in Munich, Tel Aviv and Barcelona.

1.5 The Organizer reserves the right to cancel the Contest without prior notice.

2. The Participants

2.1 To participate in the Contest, you shall register on the site https://eit.cdtm.de/urban-mobility/ until three days before each respective workshop takes place:

• For Barcelona until 24 April 2019
• For Munich until 30 April 2019
• For Tel Aviv until 15 May 2019

2.2 You can register if you are

• an employee of a municipality charged with questions concerning mobility,
• an employee of a company active in the mobility domain,
• an Entrepreneur who is active in urban mobility or
• a student in the last part of his studies planning to become an entrepreneur in urban mobility.

2.3 One person can only register once. Incomplete or indecipherable applications will be void.

2.4 Maximum number of participants are

• 21 in Barcelona
• 30 in Munich
• 30 in Tel Aviv

2.5 If the number of people having registered is higher than the maximum number of participants, the participants will be chosen by the Jury. Participants will be informed on their approval of their participation at latest two working days before the beginning of the respective Workshop:

• for Barcelona at 25 April 2019
• for Munich at 2 May 2019
• for Tel Aviv 15 May 2019

3. Participant fee

3.1 Each participant shall pay a participant fee in the amount set out in 3.3. Participant fees will cover basic catering for all participants during the workshop days at the local hubs and a networking dinner on the first day of each respective local hub. Under certain conditions, set out in 3.3, the Organizer can waive that fee.

3.2 Participants that register up to 5 working days prior each respective Workshop (12.05. for Barcelona, 28.04 for Munich, 22.04. for Tel Aviv) are entitled to the reduced Early Bird Fee in the amount of 250 Euro. Participants registering later shall pay the normal Fee in the amount of 500 Euros.

3.3 In principal, the fees shall be borne by the employer of each participant. In case the participant can reasonably explain that the employer is not able or not willed to bear the costs for participation of is employee, the Organizer can wave that fee for such participant upon its sole discretion.

3.4 The participant fee is payable after the workshop. The Organizer will send out invoices accordingly.

4. The Jury

4.1 The Jury consists of representatives from academia and industry. The names of the Members of the Jury for each local hub are announced at the website.

4.2 In the event of an existing conflict of interest between the participants and a member of the Jury, such member may be disqualified from passing judgment on a particular team or participant. Such disqualification shall not affect the judging or review of the rest of the team or of the rest of the participants’ submission.

5. The task

5.1 Each participant is expected to attend and participate in all program activities organized by the InnovaCity team during the program period and as outlined in the current version of the program presented on the website.

5.2 The participants will be selected by the Jury into multidisciplinary teams consisting of three members, ideally representing each one member from corporates, municipalities and Entrepreneurs. The teams will be formed during the first day of each event at the local hub.

5.3 One out of two different challenges will be presented to each team. During the local hub, each team will work on the second day on a common solution to the problems presented in the challenge.

5.4 On Day 2 of each respective Workshop, each team will present their solution to the challenge to the Jury and all other Participants. Each team will have five minutes for their presentation.

5.5 The judges will evaluate the projects and solutions presented based on transparent criteria and select one winning team for each local hub event. The decision of the Jury will be binding and final with no possibility of appeal.

5.6 Each participant of a winning team will receive a travel grant up the amount of maximum 750 Euros. This grant shall be exclusively used for traveling to Tel Aviv to the ECOMOTION Fair to participate at a three-day workshop.

5.7 The money can only be transferred upon presentation of a valid receipt for travel and/or accommodation to and in Tel Aviv for attending the ECOMOTION (taking place 11-13 June 2019). If the amount spent for travel and/or accommodation is lower than the maximum amount, the winner will only be awarded the amount actually spent. If the costs for accommodation or travel exceed the maximum amount of 750 Euros, the winning participants will need to use additional resources or funding from third parties. Each winning participant will also fill out a tax declaration.

5.8 After handing in the original receipts and the tax declaration, the corresponding amounts will be transferred to the participant’s bank account.

6. Obligations of the Participants

6.1 By registering, you agree to the following:

• that you will be available and willed to participate at the local hub Workshop registered for
• to confirm that any information provided to the Organizer is accurate and complete.
• to inform the Organizer if you are not able to participate during the local hub workshops at least three working days before the respective date of the workshop. If you fail to inform the Organizer and are not able to participate, you will be responsible and liable for all upcoming costs resulting out of the missed participation except in cases of force majeure or illness.
• to pay a participant fee subject to the conditions set out in Section 3.
• to keep non-public information, you get access to during, before or after the workshops confidential during and after the end of the project.
• to release and hold harmless InnovaCity, Sponsors, its subsidiaries, affiliates, employees and agents from any and all liability or any injury, loss or damage of any kind, arising from or in connection with the Contest or any prize won.
• to ensure that your participation complies with any policies your employer may have in place with regard to a possible participation in a contest of this type. The Organizer is not responsible for any disputes arising between a participant and its employer.

6.2 You agree that your personal data that has been collected upon registration will be processed in the framework of the project and in accordance with current data protections laws as the General Data Protection Regulation and relevant national data protection laws.

6.3 You authorize and accept that during the Contest and workshop InnovaCity directly or through third parties may carry out photographs and/or video recordings containing your image, likeness or voice. You hereby expressly accept, in accordance with current data protection law, the use of these recordings and photographs for future public and non-public communication activities, including but not limited to the InnovaCity website, EIT Urban Mobility publications and communication activities, LinkedIn, Facebook, Twitter, and Instagram. You expressly acknowledge and accept that in no case the authorization granted is considered a violation of any privacy or image rights and that in no case generate any right to receive compensation.

7. Rights and obligations of InnovaCity

7.1 InnovaCity is not responsible for:

• The safety of the participants during the workshops, events and activities throughout the program and final presentation.
• Any problems or technical malfunctions related to telephone, hard- and software, internet access or any other technical problems during the Contest. InnovaCity will still take all reasonable efforts to solve these problems as swiftly as possible.
• Damage to the property of a participant or damage caused by a third participant to the property of the InnovaCity organizers and third parties.
• Other damages, losses, liability or injury arising out of or in any way connected with the InnovaCity program.

8. IPRs

8.1 During the Contest, the teams will have to use their own work to solving the challenge. Third party elements, including open source elements, must be clearly identified and referred to the usage allowed and necessary licences.

8.2 You and your team will own any results generated by you and your team during the Contest. You will hold the intellectual and industrial rights of the project.

8.3 You and your team will be responsible for any claims that could arise regarding the authorship and originality of the project and results and the ownership of rights involved.

8.4 The Organizer is not responsible for any damages caused by a violation of any IPRs.

9. Miscellaneous

9.1 The Terms and Conditions are drawn up in English.

9.2 German law will govern the Contest and these Terms and Conditions. The parties irrevocably submit to the exclusive jurisdiction of the courts of Munich, Germany.

9.3 If any term of these Terms and Conditions or its application is held invalid, the invalidity shall not affect other terms or applications which can be given effect without the invalid term and to this end the terms are declared to be severable.